Eastern North Carolina Shag Club Bylaws
Article 1: Name
The name of the Club shall be the Eastern North Carolina Shag Club, In., hereinafter called the Eastern North Carolina Shag Club or ENCSC. The Club shall maintain a post office box in Greenville, North Carolina, for the purpose of establishing and maintaining a permanent address.
The Eastern North Carolina
Shag Club of ENCSC name and/or log shall be the property of the Club. The name and/or logo's use is hereby
restricted to the use by the Club for its business and social activities. The Club may authorize the use of its name
and/or logo for other purposes by a vote of the Board members. The Club may authorize the use of its name
and/or log for the other purposes when compensation is received, or when its
use will benefit charitable organizations.
The purpose of the Club is to perpetuate and to preserve the shag dance, to perpetuate and to preserve beach music and the atmosphere surrounding the dance, and to create and maintain an environment conducive to the dance and it's music.
The annual meeting will be held June of every year for the purpose of electing any necessary Directors and Officers of the Club.
Section 1. All new prospective members must be sponsored by a member in good standing. A petition for membership, signed by a sponsor, shall be presented to the Membership Committee. All membership petitions shall be presented to the members at the next regular scheduled meeting. A two-thirds vote of members present shall elect prospective members to membership. a two-thirds vote of members present shall elect prospective members to membership. Membership of newly accepted members shall be effective upon payment of first year's dues $20.00. Membership in the ENCSC shall be for a one year period from the date of July 1 to June 30 of the next year.
Section II. To remain a member in good standing Club dues shall be paid in the amount of $20.000, per person, due and payable no later than June 30 of each year. membership renewals shall not be prorated. membership shall be automatically terminated for all members whose dues become more than 30 days in arrears after due notice by the Club.
Section III. All members in good standing shall be issued a membership card of form and design approved by the Board of Directors. all membership cards shall be non-transferable.
Article
5: Board of Directors
Section 1. A Board of Directors shall govern the corporation. The Board of Directors shall have a least two regular meetings during the year. The number of persons serving on the board of ENCSC shall be nine. Four of those members shall be the elected officers for that year and five elected from members in good standing for a term of two years. Each member shall hold office until his/her successor has been duly elected or appointed. A Director's vacancy shall be filled by the Board of Directors for the unexpired term of that Director's office. No Director may serve more than two consecutive terms. No Director may be compensated for services.
Section II. The Nominating committee shall meet during the months of April and may and present to the Club, at its May meeting, a slate of persons to serve on the Board of Directors for the Club for a term of two years. Nominees shall also be considered from the floor. Voting will be by secret ballot and the nominees receiving the highest number of votes shall be deemed elected. A member must be present at the meeting to vote. Proxies and mail-in votes shall not be accepted. A nominee for officer of the ENCSC must have been a member for the entire current year prior to being nominated for an office.
Article
6: Officers
Section I. The officers of the Club shall be President, Vice President, Secretary, and Treasurer. The members of the Club shall elect all officers.
Section II. The parliamentary authority of the Club shall be Robert's Rules of Order.
Section III. The duties of the Club officers are:
A. President: the President shall preside over all general membership meetings. the President shall have general charge of the affairs of the Club subject to such regulations and restrictions that the bylaws shall determine. the President shall appoint committee chairpersons and committee members a s appropriate and represent the ENCSC at meetings of other organizations. The President shall appoint members to any standing committee in the event no one volunteers. Should an office become vacant, the President shall appoint a person to fulfill the remainder of that officer's term.
B. Vice President: The Vice President shall perform the duties of the President in the absence of the President and shall serve as directed by the President. the Vice President shall also act as Club Parliamentarian and serve as ex-officio member to ensure committees are active and functioning according to the bylaws of the Club.
C. Secretary: The Secretary shall keep minutes of the general membership meetings and shall maintain Club records and correspondence.
D. Treasurer: The Treasurer shall maintain adequate accounting records of the financial activities of the Club and shall render financial statements to the general membership. The Treasurer shall also receive and dispense all moneys as directed by the Club. Miscellaneous expense not to exceed $50.00 by President or Vice President
Section IV. The elected officers shall be elected in the following manner. Nominations from the Nominating Committee shall be made at the scheduled meeting in may of each year. Nominations shall be considered from the floor at the meeting. Officers shall be elected by secret ballot at the scheduled meeting in June of each year. Nominees receiving the highest number of votes shall be deemed elected. Members must be present and in good standing in order to vote. New members must join the ENCSC 20 days prior to the election of officers to be eligible to vote in that year's election. Proxies and mail-in votes shall not be accepted. Officers shall assume their duties July 1, following the election, and shall serve for a one-year term.
Section V. No member shall hold more than one office at a time and no member shall be eligible to serve more than two consecutive terms in the same office.
Section VI. The Executive Board, which consists of the elected officers, shall appoint a replacement to complete the term of officer who misses three consecutive regularly scheduled meetings.
Article
7: Meetings
The regular Club meeting shall be held monthly. The time and place for the Club meeting shall be announced in the newsletter prior to the meeting date. When possible, notice will be given in the newsletter prior to meeting of any matters, which require a vote of the Club members.
Article
8: Parties
The Club shall sponsor no less than four social events per year. The date, time and place of the social events shall be announced in the newsletter, one month prior to each social event, and/or by the President at any scheduled meeting for the rest of the year.
Article
9: Standing Committees
Committees shall be formed at the July meeting when the new officers assume their duties.
Section I. Telephone and E-Mail Committee - Duties are to obtain a current membership list and develop a communication tree for the purpose of notifying membership of upcoming events.
Section II. Remembrance Committee - Duties are to make contact with family members, cards to sick or bereaved members or family members. In the event of a Club member's death, flowers or a donation shall be made.
Section III. Social Committee - Duties are to plan and prepare social events for the year.
Section IV. Membership Committee - duties are to actively seek and recruit new members, to review all membership applications and present applications to the general membership.
Section V. Ways and Means Committee - Duties are to develop, organize and conduct fundraising events. The Club must retain at least 25 percent of all monies raised from such events.
Section VI. Nominating Committee - Duties are to actively seek and interview potential candidates for elected Offices and the Board of Directors. The committee shall present the slate of nominees to the general membership.
Article
10: Quorum
For purpose of voting on matters described in the meeting notice, a quorum is established when 10 percent of the members entitled to vote are present at the scheduled meeting. For purposes of voting on any matters not described in the meeting notice, a quorum is established when 33 percent of members entitled to vote are present at that meeting.
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11: Amendment to Bylaws
The Bylaws of the Club may be amended by a two-thirds vote of the Board of Directors along with a two-thirds vote provided a quorum is established and the amendment is submitted in writing 30 days prior to the meeting. Recommendations for the amendments may be submitted to the Board of Directors at any scheduled meeting.
Article
12: Amendment to Articles of
Incorporation
The Articles of Incorporation of the Club may be amended by a two-thirds vote of the Board of Directors. Recommendations for amendments may be submitted to the Board of Directors at any scheduled meeting.
Article
13: Trailer
The ENCSC trailer and its contents will be used only for ENCSC sponsored functions or functions that the ENCSC votes to participate in. The ENCSC president or president's designee will be responsible for the keys to the trailer, and the trailer will be kept at a location designated by the President.
Article
14: Phone Tree
The ENCSC phone tree will be used to disperse information on ENCSC or sister shag club sponsored functions only or for items of ENCSC business (i.e. notice of meetings, sickness, death, etc.). Commercial use of the phone tree is prohibited.
Revised: 04/09/2004